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In an ongoing effort to improve financial reporting, a group of representatives from throughout the Western Washington University campus has been reviewing the structure of the Chart of Accounts (COA). Several recommendations have been made and the project team is now in the implementation phase. Some of those recommendations (such as Account Code changes) have already taken effect; but, most of the recommendations will be effective July 1, 2016 at the beginning of the new fiscal year.

The recommendation that will affect the most departments involves the 10200 fund for state funded transactions.

• The 10200 fund will be split into separate new funds for each department/area with rollups by division in order to facilitate more effective divisional and departmental tracking and reporting.
• By now, all areas should be aware of this change as a result of discussions with their Division Budget Officers. The new Fund numbers and Fast Index codes are available now to use for transactions effective July 1, 2016.
• Systems and processes that will be affected by this change and are currently being updated include:  Banner HR, Banner Finance, ESM Marketplace, Accounts Receivable, P-card, POs, Telecom, Print & Copy Services, and JV Uploads.
• Systems and processes that may be affected by this change have been identified and the relevant areas notified including:  Aramark, Research and Sponsored Programs (RSP), Mail Services, Parking (T2), Central Store, eMarket (CASHNet), Facilities, Financial Aid and Travel.
• If your department utilizes an Access database or similar system to process recurring interdepartmental charges and you have not already been notified, please contact Accounting Services immediately.

Accounting Services, Human Resources, the Banner Systems Support and the Chart of Accounts teams are busy working in the background to ensure that this transition will be as smooth as possible. For example, TEM, Payroll, and P-card defaults will automatically be changed.

• Business & Financial Systems will begin working with departments that process recurring inter-departmental charges to assist with this change.
• Periodic announcements will be sent to ensure that everyone is informed of the implementation process.
• As a part of this process, training and documentation, such as a crosswalk mapping of old codes  with new codes (FOAPAL, fund, account, etc.), will be available to you as they are available.

Thank you for your input, support, and patience as we work to create a more efficient reporting system. Contact your division or college administrative office for more information about the specific changes in your department.

If you have any questions, please contact Keith Lyon at Keith.Lyon@wwu.edu or Mike Ulrich atMichael.Ulrich@wwu.edu

The COA Training Team members include:

• Kim Kolb Ayre (CHSS)
• Diane Fuller (Accounting Services)
• Nicole Goodman (BFA)
• Diane Hack (Accounting Services)
• Keith Lyon, Team Lead (Accounting Services)
• Donna Mason (HR)
• Mark Okinaka (AA)
• Debby Short (ESS)
• Carrie Thurman (tBO)
• Mike Ulrich (Accounting Services)

Please visit our  for more information.